HWISPA/Class Parent Coffee Notes – 4/5/17 Meeting

School Lunch Program

In contact with two companies offering school lunch programs:

  • Smart Lunches

Local caterers prepare hot lunch each morning with delivery to the school. Meals cost $5.95/ea with parents pre-ordering at least one week prior. Company requires 20% of the school to participate per week.

  • No Fuss Lunch

Completely organic, no white sugar, no high fructose corn syrup, non GMO meals running $4.95/ea but with a minimum of $15 per week. There’s a $0.50 surcharge if the minimum is missed. Meals are not “hot” but are labeled and specialized for each student (allergies are 100% accommodated). Company is ready to launch a test run now. Parents can order for next day up until Midnight the night before.

Spring Fest, 4/5

Classes celebrate Spring!

  • PK1 classes will hunt for eggs on the upper playground
  • PK2 through 1st Grade classes will walk to Wilson Field for snacks, and egg hunt, and craft
  • 2nd through 5th Grade classes will walk to Wilson Field for a Pizza Picnic on Friday, 4/21


Spring Cleaning Drive/Teacher Wish List

Successful drive collecting nearly $900 in Teacher Wish List items! HWISPA will review remaining items to determine what to contribute (potentially a SmartBoard for the downstairs classrooms)! Next year, put more specific parameters on the wish list form so that basic supplies provided by the school do not make the list.

The drive also netted several school “uniform” items that will be priced and sold for $10 or less the week leading up to Earth Day (4/17-4/21). Proceeds go directly to HWISPA. Potentially grow the idea of an “Upcycling” Event for next year’s Earth Day.

 Shoe Collection Drive

Jill took an accumulated total of 200lbs of shoes with her to the Dominican Republic!

Children AIDS Foundation Drive, 4/24-4/28

The Foundation helps children and families who are impacted by HIV/AIDS or who have other serious medical conditions to be resilient and to build healthier futures. This is done through:

>) Transitional care for medically fragile children

>) Supportive housing for individuals and families infected or affected by HIV/AIDS

>) Enrichment programs for children and families

>) Case management and supportive services

>) Advocacy to ensure optimal policies, funding, and support for the populations we serve

HWISPA will be running a drive for the items needed most by the children and families in their programs.

Children: Diapers, Backpacks (new or like-new condition), Twin-Size Bedding (new)

Household: cleaning supplies (disinfectant sprays/wipes, sponges, paper towels, dish detergent, laundry detergent), Personal Hygiene products of any size (soap, deodorant, toothpaste, toothbrushes)

Teacher Appreciation Week, 5/1-5/5

Perks for the teachers set up for each day of the week. Request for volunteers will be sent out next week.

HWISPA Elections, now until 6/2

Send out a notice regarding open HWISPA positions to be determined before the end of the current school year. Document should be included in the HWISPA section of the Family Handbook for the next school year.

  • 5/23 — Ballot submissions due
  • 5/30-6/2 – Voting

Bring a Loved One to School, 5/11

Due to capacity limitations in Hinman Hall, the show will be split up by Target Language. HWISPA will offer flowers for sale. Volunteer sign-up sheet coming soon…

Itinerary as follows

9:00        Check-in and breakfast reception in Hinman Hall (student artwork to be displayed)

9:45        Welcome from Administration

10:00     Mandarin students perform in Hinman Hall

Spanish students have in-class visitation

10:45     Mandarin students & guests migrate to classrooms

10:50     Spanish students & guests migrate to Hinman Hall

11:00     Spanish student perform in Hinman Hall

Mandarin students have in-class visitation

11:45     Goodbyes

12:00     Students eat lunch and return to normal daily schedule

Summer Reading Book Fair, 5/17-5/26

Summer reading recommendations provided by teachers and offered at the book fair. Reading lists will be bundled (sorted, bagged, and labeled by class) so parents can pick up the teachers’ recommendations. Students can sign up with Scholastic to track English reading minutes over the summer. Dates as follows:

  • 5/17 – 5/19 Class room fair
    • Teachers will have books several days to use in the classroom
    • Parents can get recommendations from teachers and browse during drop off/pick up
  • 5/22 Hinman Hall fair
    • All books will be cash & carry
  • 5/23-5/26 (estimated) Online fair
    • For anyone unable to purchase in-person, online ordering will be an option

On the day of the actual fair (5/22) there will be a Camp Out (following the theme “Readers Make Happy Campers”) which will include a play area for the kids with a tent, a fake bonfire (for stories, maybe to be read by a teacher or two!), S’mores, and a Fishing Game incentive for kids who pledge to read at least the recommended number of books for their age.


  • A Mandarin-speaking parent to help coordinate ordering books, determining consignment payment, and sorting materials
  • Advertising volunteer: requires creating a couple of flyers, posting at school, e-mailing to Faith
  • Various volunteers throughout the day (set up, tear down, and to be on-hand from 9-12, 12-3, 3-6) à Set up physical sign-up sheets by the Main Entrance as well as a SignUpGenius?
  • Need prizes for fishing incentive game.

 Field Day, 6/9

Kathy to work with Irene for rounding up supplies for the 8-9 stations and set up a SignUpGenius or physical sign-up sheets for volunteers. Volunteers will be needed to man the stations, interacting with the kids as it’s their group’s turn. Volunteers also needed to serve snacks and help set up and tear down.

Maybe get T-shirts with different colors representing the different classes.